How To Hire A Last Minute DJ

Hiring A Last Minute DJ

On July 29th, we were contracted to DJ a 21st birthday for a client.  We had already delivered equipment to the venue and were at home resting up for that night’s show.  It was projected to be over 100 degrees and we wanted to make sure we were ready for the heat.

Around 4 pm, Fred gets a call from a past client that was celebrating their parent’s 50th anniversary that night.  Every child had sponsored a part of the event to take on some of the expense.   Well, the client wished he had paid for the DJ instead of chipping in on the food because the person that hired the DJ didn’t get a contract, didn’t pay a deposit, didn’t hear back from the DJ and eventually, didn’t have a DJ for the evening.  They were in desperate need of a last minute DJ.

At this point, we were in a dilemma.  Even though we are capable of performing more than one event in an evening, we need prior notice to prepare for the event and make sure we have staffing for more than one show.   We weren’t able to accommodate the client, which totally broke our hearts.  We had performed several events for this client in the past 10 years.

Moral of this story, even though you hired a DJ for your event several weeks in advance, make sure you get a contract, pay a deposit, and check in with them at least 3 times in the 2 weeks prior to your party.  Your DJ needs time to prepare your choices of music and to make sure they have working equipment.

If your DJ doesn’t have these things, you didn’t hire a good DJ:

*A contract

* Receipt showing a deposit paid and balance due

* A questionnaire or timeline format for the event listing your choices of music and how to handle requests.

* At least 2 different phone numbers to reach the DJ

Every DJ should treat their craft as a business.  Even if the DJ is super cheap because of lack of experience, do not hire them on their word.  Make sure everything is in writing. A contract will hold them accountable and give you peace of mind.

If you have to hire a Last Minute DJ, be sure to ask them if their library is big enough to handle your pick of genres, are they able to download your music choices they don’t currently have, and how long it will take them to set up and be ready to entertain.

If you have any questions about how we handle our business and clients, please feel free to contact us by phone or email.

Office – 210-900-2778


Get a DJ Quote for Your Event.


Stress Free Wedding Planning & Day

Stree Free Wedding Planning & Day

It seems like just yesterday you got engaged.  In six months, you are getting married and feeling a lot overwhelmed with the planning.

Here are some actionable steps you can take to lessen your stress, enjoy your engagement and the wedding planning, and prepare yourself for a stress-free wedding.

  1.  If you can, hire someone to help you with planning.  Most event coordinators will have “back pocket” vendors that can provide excellent service at affordable prices.
  2. If you can’t afford to hire a coordinator, then talk with your family and find out who absolutely LOVES planning events. They don’t have to be professionals but they do need to have a timeline, budget and your sense of style available to help you.
  3. Pick Bridesmaids that can afford your vision.  If you know your best friend is in a tough spot right now with money, maybe pick a color for the dress but let her get the dress that doesn’t break her budget. The trend on bridesmaids dresses are varied.  We have seen lots of colors and variations of dress that looked amazing at the ceremony.
  4. If you haven’t already, make a budget and stick to it.  Spending an extra $1000 on flowers is not going to make your marriage any better.
  5. Try to pay everyone off before the wedding.  We have a lot of bride/grooms that set up payment plans or set up a schedule of saving and pay us months before the wedding.  Most vendors will work with you and prefer to have at least some of the money before the date.   We have had clients pay us the day of the wedding with the money they got at the wedding.  Do you really want to be that stressed out about paying your vendors?  It WASN’T PRETTY or stress free.
  6. Make sure you are sharing the responsibility of getting everything done.  Talk it over with your soon-to-be spouse and split up the duties.  Not all brides want the “Control” factor.  Most will welcome the help.  Not all grooms want “She Makes All The Decisions” on their special day.  He wants to be involved for several reasons.  It’s his money too, it’s his day too, it’s his family too, etc.
  7. Finally, if your vendors can offer suggestions or extra services for you, listen to them.  They most likely have years in the planning/vendor business, and you have just one day to plan.  Big Tyme Entertainment has been helping with “Day Of Coordination” for at least 10 years for weddings, birthdays, reunions, and corporate events. We are always available to our clients.

I know this is a short list, but hopefully, it will help you remain calm and concentrate on the important things, like…the honeymoon.  (don’t forget the dollar dance to help pay for expenses on the honeymoon).

For more help with vendors, join our Everything Weddings SA group on Facebook.


The Rehearsal: Do This To Eliminate Major Stress

When your wedding day is approaching, the last thing you want to think about is how do I get to the alter without stressing out and becoming a bridezilla?

  1. Makeshift Ceremony Site: Make sure that if you aren’t having the rehearsal at the ceremony site, that you do have a place picked that can accommodate a few chairs that can be set up with an aisle.  Here’s the trick to making sure you don’t have any embarrassing moments with your Dad/escort guiding you down the aisle.  Measure the width of your dress.  Have someone measure you and your Dad/escort standing side by side.  Make sure you have the chairs set far enough apart that the aisle will easily accommodate you, your dress and your Dad/escort.  You do not want to have to walk down the aisle by yourself because your dress is so wide it won’t let anyone else walk beside you.  Knowing you, you have already thought of this because you wanted to make sure your runner was wide enough when you ordered it.
  2. The Lineup: If you don’t have an experienced coordinator, you will need to know a few etiquette rules for your ceremony.  Remember, you usually have 45 minutes to an hour to practice the processional and recessional at your ceremony site.  You want to make sure you have the list of your bridal party put in order before you get to the rehearsal.
  3. Last To Be Seated: The Bride’s Mother is seated last. Make sure you have an Usher designated for this task.
  4. Bridal Party Lineup: If the groomsmen are already standing with the Groom and the officiate, then start the procession with your Junior Bridesmaid, followed by your other bridesmaids and ending with your Maid of Honor.  The flower girl walks just before the Bride and her Dad/Escort.  If you pair the bridal party up for the processional, then the groom and officiate should be at the alter before everything starts.  The junior bridesmaid or groomsman starts the bridal party processional, then the bridal party with the Maid of Honor and Best man just before the flower girl and the ring bearer. Finally, the bride and her Dad/Escort will come in, hopefully, to their own music and everyone will be queued to stand in honor of the Bride.
  5. Recessional: On the recessional (after the announcement of “Mr. & Mrs.”), the best man and maid of honor follow the new married couple, the rest of the bridal party matches up and then the last maid and groomsman gather up the flower girl and ring bearer to finish the recessional. The Bride’s parents are first after the bridal party to leave the ceremony site, followed by the Groom’s parents.  Make sure that any unescorted parents are taken care of for the recessional by an usher or another relative.
  6. Music:  If you are having a DJ play the music at the ceremony, see if they will provide either a CD to be played at the rehearsal, or if they can attend the rehearsal to play the music that everyone will be walking too.  You want people to know which song will be playing when they are walking.
  7. Rehearsal refreshments: If you are planning a lunch or dinner for your bridal party, now is the time to acknowledge the people who volunteered to help make your special day come true.  If you have gifts for your bridal party, bring those to the rehearsal.  If your officiate, wedding coordinator or DJ is at the rehearsal, make sure they are invited to the lunch/dinner.  Even though you are paying them, they put in so much more time than you see just to make sure your day is perfect.

These are some ideas on how to get through the rehearsal stress free.

If you have any questions, you are welcome to contact us at  Big Tyme Entertainment provides music, DJ, MC, Lighting and Video Projection in the San Antonio area.



Wedding Reception Games

Just a quick note to add fun things to your reception.
Not everyone is interested in dancing to your favorite band or DJ. And, we all know you want to make it fun for everyone in attendance. Why not incorporate some games that benefit you and them?
Here’s a quick list to get your ideas flowing:
1. Shoe Game – Sort of like the Newlywed Game. Questions asked and the bride or groom are the best fit for the answer.
2. Anniversary Dance – all married couples start out dancing, eliminate by number of years married, and the last couple on the floor gives the Bride & Groom advice for many happy years.
3. Interactive table games – I Spy (provide a list of pictures you want them to take and upload from their smart phones to your wedding album app –, Jenga, Anniversary Advice booklets and board games.
4. Outdoor games – horseshoes, giant jenga, washers and ring toss.
5. Finally, the old standby’s are photo booths, caricature artists, and karaoke.

For more information on where you can get some of these games or the props needed, email Janine at or text her at 210-900-2778.

Destination Weddings San Antonio, TX

St. Anthony Wedding

Recently, the top 7 historic hotels were listed in Wall Street Cheat Sheet ranked by their readers.

For anyone that has not seen San Antonio, there is a rich history in our neck of the woods.

With so many choices in event centers/venues, it’s really hard to pick one based on beauty alone.




So, we’ll narrow down the results by your preferences:

  1. Old and historical, updated and chic, or rustic and comfortable?
  2. Easy for everyone to get to, or send a limo to get all the guests?
  3. Design the space your way or have the in-house coordinator take care of the details?

These are some questions that brides don’t consider because they are more concerned with price and dates.

Depending on your date, there are some really reasonable venues that don’t cost an arm and a leg.  If it’s March or April, you can have an outside wedding that can be as little as $250 for the afternoon/evening.   That particular venue is rustic and historical but plenty big enough for a 100 guests.

Spend the money on your dress, the catering, and your entertainment.  Those are the three things that guests will remember when attending your nuptials.  Of course, everyone remembers the bad stuff like how much it cost to valet park or how far they had to walk in heels on either gravel or grass to get to your setting.

We have been helping bride and grooms plan their special day for almost 10 years.  We understand the number one concern to MOST couples is the cost.  Our company has networked with some amazing vendors to help keep your costs down while still providing an amazing experience for the celebration night.

If you want to talk about any aspect of your wedding with us, Janine is ready and waiting to help you make informed decisions.

Congratulations on your engagement and don’t hesitate to ask if you need help with planning your San Antonio wedding.

Eight shows in four days

02/25/2013 – Wow, what a weekend.  Big Tyme’s staff performed at 8 shows in 4 days.  Over Friday and Saturday, we did six shows and received perfect scores on all our shows.

You will definitely find that we do everything we can, even if we don’t charge for it, to make an event the best it can possibly be.

Wedding on 02/22/2013 was a smashing success.  The bride was so happy that she sent me a text message on Saturday telling me how amazing our guys were and the job they did was perfect.  I love waking up to messages like that.

Our events on Friday and Saturday for corporations both had unexpected events happen that were conveniently overcome by our patience and professionalism.  They both had unexpected speakers that went over the allotted time and we adjusted our playlist and made both events outstanding performances.

If you are looking for a company that can provide insurance, an invoice, a w-9, and professional DJs and MCs, then you have found us.  We pride ourselves on taking care of all requests and events without a second thought.  We look forward to entertaining you!

Janine Perez, owner  210-900-2778

Click Here To Fill Out

DJ Request Form 

How to pick DJs in San Antonio

When choosing from the DJs in San Antonio, there are a lot of things to take into consideration. Every DJ has their own style. Some DJs in San Antonio use a mixing style and others play the whole song through without “dead air” between songs. Some DJs know Latin music better than Texas Country. Others play better to older crowds than school dances. What style is best for your event?

Another consideration when picking a DJ is professionalism. You want a DJ that treats their gig as a career and not a hobby. Your hobby DJs will be cheaper in price but they won’t have as much experience with events like yours. If you are paying a lot for your event, you want a DJ that will respect your investment and will put on a good show for you and your guests. You want to know that your DJ choice will be handling your guest’s requests with professionalism and will also have the song requested. Most DJs carry an extensive library with their computer and if they don’t have a particular song, they will be able to download a song request from their subscription service.

Most DJ’s that have experience with events like yours will be happy to provide reviews of their prior services to clients. Not all DJ’s have a promo video and even if they do, they are not going to be able to show you everything they can do during a show. That’s where the reviews come in. Make sure the DJ has a list of clients you can contact if you want to find out exactly how their event went. If the DJ has a website, most times they will have testimonials available for 24/7 viewing.

If the DJ you pick is part of a company, most times they will use a contract to book your date. The contract usually consists of the basics of the event time, place, date and the price of their services. All of the equipment required will be included on the contract. All contracts should come with a questionnaire that describes your event and what type of music genres you want played and if there are to be any special announcements made during your party. Also, the contract will list the important people that will be handling changes in the party and also the payment at the end of the event.

Most DJ’s in San Antonio offer package deals for their shows. Included in the package will be the music genres you request, the amount of equipment the DJ will be using and the type of DJ lights they will provide to entertain your guests. If it’s a smaller event such as a backyard family gathering, they will not usually bring a lot of speakers or lights due to space and consideration of your neighbors. If you are having a huge hall gathering like a reunion, wedding, or quinceanera, the DJ will definitely bring equipment to fill the space but it should be tasteful and not over do it on the bass or lights that will make it harder for family or friends to visit.

I hope this article helps you in making the decision of what type of person or company to pick from the DJ’s in San Antonio.

Click Here To Fill Out

DJ Request Form