How To Hire A Last Minute DJ

Hiring A Last Minute DJ

On July 29th, we were contracted to DJ a 21st birthday for a client.  We had already delivered equipment to the venue and were at home resting up for that night’s show.  It was projected to be over 100 degrees and we wanted to make sure we were ready for the heat.

Around 4 pm, Fred gets a call from a past client that was celebrating their parent’s 50th anniversary that night.  Every child had sponsored a part of the event to take on some of the expense.   Well, the client wished he had paid for the DJ instead of chipping in on the food because the person that hired the DJ didn’t get a contract, didn’t pay a deposit, didn’t hear back from the DJ and eventually, didn’t have a DJ for the evening.  They were in desperate need of a last minute DJ.

At this point, we were in a dilemma.  Even though we are capable of performing more than one event in an evening, we need prior notice to prepare for the event and make sure we have staffing for more than one show.   We weren’t able to accommodate the client, which totally broke our hearts.  We had performed several events for this client in the past 10 years.

Moral of this story, even though you hired a DJ for your event several weeks in advance, make sure you get a contract, pay a deposit, and check in with them at least 3 times in the 2 weeks prior to your party.  Your DJ needs time to prepare your choices of music and to make sure they have working equipment.

If your DJ doesn’t have these things, you didn’t hire a good DJ:

*A contract

* Receipt showing a deposit paid and balance due

* A questionnaire or timeline format for the event listing your choices of music and how to handle requests.

* At least 2 different phone numbers to reach the DJ

Every DJ should treat their craft as a business.  Even if the DJ is super cheap because of lack of experience, do not hire them on their word.  Make sure everything is in writing. A contract will hold them accountable and give you peace of mind.

If you have to hire a Last Minute DJ, be sure to ask them if their library is big enough to handle your pick of genres, are they able to download your music choices they don’t currently have, and how long it will take them to set up and be ready to entertain.

If you have any questions about how we handle our business and clients, please feel free to contact us by phone or email.

Office – 210-900-2778


Get a DJ Quote for Your Event.


Vendor Cancellation – To Help A Bride

The Big Day is fast approaching and you have everything set up with your vendors.  You have signed contracts, and paid deposits, and a list of what you are expecting your vendors to provide.

You think “You’re Set”.

Then you get an email from one of your vendors.  Not even a phone call; an email. They are going out of business and there is no way they can pay you back your deposit.  WHAT?!?!  Your wedding is in two months.  NOW WHAT?!

You scramble around looking for a new DJ or a photographer.  You ask all your friends, even your pseudo friends on facebook if they know of a good vendor to help you out.  You comb the websites looking for a suitable replacement.  You don’t have any more money to pay any deposits so you are pleading with the vendors to help you with waiving the deposits.

It’s a harsh reality.  This type of situation happens every day.

Here are the steps to help make this situation less stressful.

  1. Wedding Insurance – Get a “wedding insurance” policy as soon as you have everything set in contract so if something like the above scenario does happen, you will still be reimbursed your deposits. There are several reputable companies that offer wedding and event insurance. Just search the internet.
  2. Get Referrals – You have already asked all your friends for referrals. Check the vendor’s credentials and ask them if they will work with you on the deposit (if it’s a substantial amount of money).  A lot of vendors have “heart” and will work with you because seeing a stressed out bride is the worst thing in the wedding industry.
  3. Hire An Attorney – Finally, after you have contracts with the new vendors, it’s time to dig out the old contracts and seek legal counsel. Yes, that’s right, GET AN ATTORNEY.  ;,kk,mmmmmYou may not get much as far as compensation, but a judgment on the company and its owners will make it impossible for them to get business funding and start a new business (at least for few years).

For those that booked with Wedding Shoppe and lost out on a DJ, Big Tyme Entertainment is working with brides on the deposits when contracts are signed.  Our packages start at $450 for 5 hours of service.  For more information or a quote, please visit our website at


This aScreenshot_2015-07-15-09-59-21rticle is based off a recent event with Wedding Shoppe and their clients.  A picture of a testimony from one of their clients has been included in the post for validity.

Janine Perez is a work at home Mom and has been coordinating weddings for the last 10 years.

Big Tyme Entertainment is bonded and insured and will always use contracts to book events.